Minutes of the Feb. 13, 2013 Special Board Meeting

MANORS AT CENTRAL PARK
CONDOMINIUM ASSOCIATION
Minutes of the
Special Meeting of the Board of Directors

Feb. 13, 2013, 7:00 p.m.

(these minutes have not yet been approved)

1. Call to Order, Establish Quorum: The meeting was called to order at 7:09 p.m.; Mike Grobbel, Bhartan Amin, Larry Cybulski were in attendance.
2. Approve the Meeting Agenda: unanimously approved as presented.
3. New Business:
1. Election of Officers for 2013

Approved Minutes of Oct. 26, 2012 Board Meeting

Minutes of the 26 October 2012
Meeting of the Board of Directors of the
Manors at Central Park Condominium Association

1.      Meeting was held at the offices of Kramer-Triad Management Group, L.L.C., 320 East Big Beaver Road, Ste 190, Troy, MI 48083.

2.      Meeting began at 10:03 AM EDT; Quorum was established with all three Board Members being present.  Board Members present: President Mike Grobbel, Treasurer Larry Cybulski, and Secretary Bhartan Amin.  Also present: Ryan Dorner (Kramer-Triad property management).

3.      Approved the agenda for this meeting.

4.      The Board formally approved the 28 September 2012, meeting minutes with corrections.

5.      Management Report presented by Ryan Dorner.

"No Soliciting" ordinance

Shelby Township has a "No Knock" ordinance which allows you to put your address on a "No Soliciting" list that restricts most solicitors from knocking on your door.

According to the information provided on the Shelby Twp. Clerk's web site, there are three ways to put your name on the list:

1. call the Clerk’s Office (586) 731-5102, Monday through Friday, 8:30 a.m. to 5:00 p.m. and leave your name, address and telephone number
2. visit the Clerk's Office, which is located in the upper level of the Shelby Twp. Municipal Building on Van Dyke, just south of 24 Mile Road
3. use this form and email the information to clerk@shelbytwp.org

If you choose the second option,

Minutes of the 2013 Annual Meeting

MANORS AT CENTRAL PARK
CONDOMINIUM ASSOCIATION

Minutes of the Annual Meeting of Co-owners
16 January 2013

(unapproved)

A) Call to Order: The meeting was called to order at 7:00 P.M. in the Board Room of the Shelby Township Municipal Building.

B) Introductions: Mike Grobbel (President of the Board) chaired the meeting and introduced Larry Cybulski (Treasurer of the Board), Bhartan Amin (Secretary of the Board), and Ryan Dorner (our Community Manager with Kramer-Triad Management Group, LLC, which is the Managing Agent hired by the Board of Directors).

C) Establishment of 35% Quorum: a sufficient number of co-owners were either present or represented by proxy to meet the quorum.

D) Vote to approve the 2012 Annual Meeting Minutes:  Moved by Gerald De Mara (49847 Lexington West) and seconded by Richard Hall (6803 N. Central Park).  Motion carried unanimously by a show of hands.

Where Does Your Recycling Go?

WHERE, OH WHERE, DOES YOUR RECYCLING GO?

So you’ve decided to recycle. You proudly rinse out your cans, flatten your Cheerios boxes, toss those paper towel tubes into your green "We Recycle"  bin and roll it out to the curb for pick up. The giant truck comes by, some nice person picks it up and tosses it into the back of the truck …. And then what? Where does it go? Why is it that all of the sudden I can put all my recyclables into one bin when I spent the last decade meticulously separating my paper from plastic, my metal from my cardboard. Hold on to your horses, we’re off to see where your recycling goes…

2013 Annual Meeting

Our 2013 Annual Meeting is officially scheduled for Wednesday evening, Jan. 16, 2013 at the Shelby Twp. municipal building. Sign-in will begin at 6:30 PM and the meeting at 7:00 PM.

The main purpose of this meeting is to elect three co-owners to the Board of Directors. As of today, only three nomination ballots have been received. Each of the three current Board members have been nominated to run again: Bhartan Amin, Larry Cybulski and Mike Grobbel. Additional nominations can be made from the floor during the Annual Meeting, just prior to the voting.

Gas Fireplace Maintenance

Superior Model DR-500CMN

[Please note that co-owners are responsible for the maintenance, repair and replacement of the gas fireplace that was supplied with their unit.  The following information is provided as a courtesy to the co-owners of the Manors at Central Park Condominium Association.]

Most of the units here in the Manors have a Model DR-500CMN direct-vented gas fireplace that was manufactured by the Superior Fireplace Company.  This model has been discontinued and Superior is now a unit of Lennox Hearth Products.  The DR-500CMN Homeowner's Care and Operation Manual is still available here for viewing and download.

Some of the newer Manors units have a Model VCD36RN direct-vented gas fireplace that was manufactured by Desa Heating LLC.  Desa filed for bankruptcy in December of 2008 and is no longer in business.  However the VCD36RN Owner's Operation and Installation Manual is still available here for viewing and download.

Both of these models are similar in design and operation.  The Superior fireplace is rated at 23,000 BTUs per hour input while the Desa has an input rating of 21,000 BTUs per hour (as a reference, the input ratings for the forced air gas furnaces here in the Manors are 75,000 BTUs per hour and up).  Even though your fireplace is probably operated using a conventional 110 volt wall switch, both fireplace models use millivolt gas controls, meaning that if the pilot flame is burning, the fireplace burner can be turned on and off even during a power failure (however the optional blower will not be functional).   During an extended cold-weather power failure, your gas fireplace should be able to provide enough heat to keep your plumbing from freezing, even without the warm air circulation normally provided by the blower.

Here's some advice on how to keep your gas fireplace working and looking good:

Smoke Alarm Maintenance

Are your smoke alarms "chirping"?  If so, they are trying to tell you that their back-up battery needs to be replaced!

Slide open the Battery Door to remove and replace the 9 volt battery (the thin plastic was removed at initial installation)

[Please note that co-owners are responsible for the maintenance and replacement of the smoke alarms that were supplied with their unit.  The following information is provided as a courtesy to the co-owners of the Manors at Central Park Condominium Association.]

Most of the units at the Manors came equipped with FIREX Model FADC smoke alarms.  They run on 110 volt alternating current (house current) and and use a 9 volt "transistor" battery for back-up in case there is a power failure.

The FIREX Model FADC features two Light Emitting Diodes (LEDs) that shine through a single clear light guide that is located next to the test button in the center of the device. The green and red LEDs provide the important following information about the status of your smoke alarms and any actions you must take to stay protected:

All roadways now open to traffic

Watling Ave. before and after Phase 2.

As of about 5:00 PM today, all roads and the access drive are now open to traffic.  Phases 1 and 2 of the paving project are now complete (refer to this post which describes the three phases of this project).

Those receiving their US mail at the mailboxes on Lexington West near North Central Park received their Friday and Saturday mail at about 3:30 PM today.

Regarding the completion of Phase 3, I will let everyone know as soon as I have a "tentative" date from the contractor about the crack filling and sealcoating of Lexington South near West Broadway and the access drive closest to West Broadway (these areas are in front of Units 16-22 and 166-167).  It may happen sometime next week but it requires dry weather.   We ran out of warm weather so it will not happen until sometime next spring.

Mike Grobbel
President - Board of Directors, Manors at Central Park Condo Association

Most roads are now open to traffic

All streets are now open to traffic except for Lexington West and the private access drive along North Central Park in front of Units 16-32.

The reason the contractor could not finish the job before dusk today is that the asphalt plant had a breakdown around noon-time that caused them to be unable to do any paving for  more than 1.5 hours.

The contractor will return tomorrow morning to finish the job.  They estimate that they should be finished around noon and we should be able to open the remaining roadways to traffic shortly thereafter.

The unfinished roadways will remain closed overnight so that  the contractors can gain immediate access in the morning.

If you need a ride to or from your car, please call me and I will come and get you in the golf cart. 

The Board thanks you for your cooperation today and for those on Lexington West and North Central Park, the Board asks for your understanding about the delay (which was the fault of their asphalt supplier, not the paving contractor).

Mike Grobbel
President - Board of Directors, Manors at Central Park Condo Association

Paving is a "GO" for Friday Nov. 9th

I just confirmed with our contractor that Friday, Nov. 9, 2012 is the firm date for our paving project.

Beginning at 1:00 PM today, Larry Cybulski and I will be placing a copy of this written notice on each front door in the Manors. Please read it carefully and save it for future reference. 

The golf cart will be delivered at around 11:00 AM on Thursday morning.  Therefore, if you wish to park your vehicle off-site Thursday afternoon/evening, you can call the listed number and request a ride back to your condo.  I will provide shuttle service until 11:00 PM Thursday evening and from 6:00 AM until 8:00 PM on Friday. 

The Board of Directors will re-open the streets and access drive to traffic as soon as the new pavement has cooled and the re-opening does not interfere with any remaining paving and clean-up.  The contractor assures us that all sections of newly-paved roadways will be able to be driven on by 7:00 PM Friday evening. However, the Board asks that you wait until 7:00 AM Saturday morning before parking any vehicles on the new asphalt . 

Please note that on Friday there will be no US Mail delivery to mail boxes in the affected paving areas.  Mail delivery will resume on Saturday at which time you will also receive your delayed mail.

In the unlikely event that a 911 response call must be made to a Manors condo on Friday, the contractor assures me that they will be able to route them around their paving trucks and equipment so they will not be delayed. 

Thank you for your cooperation as we complete this major project,

Mike Grobbel
President - Board of Directors, Manors at Central Park Condo Association

Paving Update - November 5th

Duane at Florence Cement has informed me that our new "tentative" date for the final paving is this coming Friday, Nov. 9th. 

He and I will confirm that date during a phone conversation on Wednesday afternoon.  Duane says that barring a breakdown at the asphalt plant, a machinery failure, or a change in the current weather forecast between now and the Wednesday afternoon call, he is confident that it will still be a "go" for Friday.  Assuming that our phone conversation confirms that it is still a "go" for Friday, the Board will then place a notice on every front door in the Manors announcing Friday as the firm paving date (and for those who are in my e-mail address book, I will also put out another e-mail blast and make a post here on the Manors Blog announcing Friday as the firm paving date) 

The only firm date for the final paving is the one that will be shown on the forthcoming notice that will be placed on every front door in the Manors.  That notice will also include parking and courtesy shuttle information.  Click here to read the contents of the forthcoming notice.