Approved Minutes of Sept. 28, 2012 Board Meeting

Minutes of the September 28, 2012
Meeting of the Board of Directors of the
Manors at Central Park Condominium Association

1.      Meeting was held at the offices of Kramer-Triad Management Group, L.L.C.,

      320 East Big Beaver Road, Ste 190, Troy, MI 48083.

2.      Meeting began at 10:05 AM EDT; Quorum was established with all three Board Members being present.  Board Members present: President Mike Grobbel, Treasurer Larry Cybulski, and Secretary Bhartan Amin.  Also present: Ryan Dorner (Kramer-Triad property management).

3.      Approved the agenda for this meeting.

4.      The Board formally approved the 18 June 2012, meeting minutes.

5.      Management Report presented by Ryan Dorner.

a.      The Board reviewed bids from four snow removal companies.  The motion to renew contract with the GM ProLawn for snow removal for not to exceed (NTE) $40,900 per season.  If the GM ProLawn agrees to the same price for 3 years, then give the 3 year extension.  Motion approved.

                                                  i.      Update: Per Mr. Dorner, GM ProLawn has agreed to the same price for 3 years, hence we have a 3 year extension.

b.      The Board reviewed bids from four lawn maintenance companies.  The motion to renew contract with the GM ProLawn for lawn maintenance for not to exceed (NTE) $29,150, for 26 cuts.  Motion approved.

                                                  i.      Update: Berm trimming will occur every 2 weeks on the front side of the berm only.

c.      The Board reviewed an Alteration / Modification Request for a playscape at a site condo.  The request was approved w/ conditions.

d.      The Board received a copy of the proposal, approved in August, from Florence Cement Company for various paving related work throughout the community in the amount of $73,616.

e.      The Board reviewed an Alteration / Modification Request for landscaping  -add plants between patio and bed room window of the co-owner’s unit.  The request was approved  With the condition that the co-owner meet with the Board President regarding sprinkler relocation.

f.        The Board reviewed an Alteration / Modification Request for landscaping – for plants on the left side of the co-owner’s patio.  The request was approved.

g.      The Board reviewed the updated Renters’ report.

h.      The Board reviewed the Violation report.

6.      Discussion

a.      The Board discussed and action taken for window leak repairs at three units.

b.      President Grobbel updated the Board on Asphalt Paving project.

c.      The Board reviewed and discussed a tree report from Owen Tree Service.  The Board approved for three applications of fungicide spray in Spring 2013, to the Blue Spruce in the front yards only for $1,350.

d.      Treasurer Cybulski provided a list of exterior wood trim that needs to be replaced. 

e.      President Grobbel updated the Board on groundwater contamination.

f.        The 2013 Annual Meeting is tentatively set for 16 January 2013.

g.      The Board reviewed and approved an Alteration / Modification Request for windows.

7.      The next Board meeting is scheduled for Friday, 26 October 2012, at 10:00 AM EDT, at the Kramer-Triad office on Big Beaver Road, Troy, to discuss the 2013 budget.

8.      Meeting was adjourned at 12:33 PM EDT.